There's a lot of pressure on booking the perfect Christmas team activity venue, but don't worry, with our comprehensive guide, we'll make sure you don't miss a step in planning, organising, and hiring the perfect Christmas team activity venue in London.

Identify your team's preferences

Understand interests

Consult with your team to understand their preferences and interests. Determine if they would prefer a traditional festive setting, an adventure activity, or a creative workshop. This helps in selecting a venue that caters to everyone’s tastes.

Assess group size

Estimate the number of participants. Knowing your group size is essential for choosing an appropriate Christmas team activity venue in London that can comfortably accommodate everyone.

Set a budget

Allocate funds

Establish a clear budget for the event. Include potential costs such as venue hire, catering, activities, and transportation. A well-defined budget helps narrow down venue options and prevents overspending.

Consider value for money

Look for venues that offer good value for money. Sometimes spending a bit more on a well-equipped venue can save on additional costs for decorations or equipment hire.

Research potential venues

Venue types

Explore different types of Christmas team activity venues in London. Options include dedicated event spaces, restaurants with private dining areas, activity centres, and outdoor spaces. Choose a type that aligns with your team’s preferences.

Location accessibility

Select a location that is easily accessible by public transport. Central locations might be more convenient, but venues in outer areas could offer unique experiences and better value.

Check availability and book early

Peak season considerations

Christmas is a busy time for events, so check the availability of your preferred venues as early as possible. Popular venues can get booked months in advance.

Flexible dates

If possible, be flexible with your event date. This increases your chances of securing a suitable venue and might also help in negotiating better rates.

Confirm catering and refreshments

In-house catering

Many Christmas team activity venues offer in-house catering services. Review their menu options and confirm they can accommodate dietary restrictions and preferences of your team.

Plan the logistics

Transportation and parking

Consider how team members will travel to the venue. Provide information on public transport links and parking facilities to ensure everyone can reach the venue easily.

Event schedule

Create a detailed schedule for the event, including start and end times, activity slots, and meal breaks. Share this schedule with the venue and any external providers to ensure a smooth flow on the day.

By following these seven steps, you can efficiently hire a suitable venue for your Christmas team activity in London, ensuring a memorable and enjoyable event for your entire team.