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The best meeting rooms in Manhattan

The heart of New York has a plethora of versatile venues – from elegant hotel boardrooms to rustic coworking spaces. Manhattan is one of the world’s most important centers for culture, business, and finance, but choosing a meeting room can be overwhelming. We’re here to help.


Here are five of the top locations to book meeting rooms that are sure to wow both in-town and out-of-town clients.


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The Ned NoMad Meeting Room Rent Corporate NYC
The Ned NoMad Meeting Room Rent Corporate NYC Exterior

1. Meeting rooms with a touch of glam in NYC: The Ned

NoMad, NYC

On the bustling corner of Broadway and 28th is the Ned, a limestone-fronted building from 1903 dripping in Beaux-Arts detail. Part hotel and part members-only club, the Art Deco interior is glamorous enough to attract guests like Rihanna and Anna Wintour. Book the mural-clad Snug for an intimate, fireside reception or dinner, or opt for the Little Ned restaurant and the 50-person adjoining Mezzanine.


For more traditional meetings, you can book the Magic Room, which is a cabaret-inspired space for up to 75 guests. Unique art from the hotel’s collection lines the glossy mahogany walls, and plush furnishings create a comfortable and ambient setting. The added piano and stage make the room ideal for entertainment but can be configured for a round table setting for up to 40. For more traditional meetings, the room known as RWB offers a classic boardroom layout of 36 delegates but can be split to include a smaller, closed-off social space. White walls and minimal detail let in natural light and allow for a more focused setting.


Enhance the experience with coffee, a cocktail, or a range of food options prepared by Chef Brian VanderGast.



Ritz Carlton Meeting Room NoMad NYC
Ritz Carlton Meeting Room Corporate NoMad NYC

2. The epitome of luxurious meeting rooms in Manhattan: The Ritz Carlton

NoMad, New York

If you want to impress out-of-town clients, hosting a meeting at the Ritz is foolproof. The century-old hotel chain is renowned for its elegance and luxury, and the NoMad location is no different. A modern exterior and views of the iconic skyline offer a backdrop that is both iconic and contemporary. More than 10,000 square feet of both indoor and outdoor meeting space means it can accommodate a range of events.


The Ritz Carlton Ballroom can be arranged in a theatre or classroom setup for up to 275 guests, with floor-to-ceiling windows letting in ample light and offering a grand view of the neighborhood.


The Exclusive Boardroom offers an intimate setup of 16 guests and features fine furnishings and a customizable table.


With an on-site A/V technician and extensive digital technology provided by Encore, you can ensure a seamless experience for your event. Make it complete with catering by Chef José Andres, or host a cocktail reception at the Madison Bar for up to 30 guests.



The James NoMad Meeting Room Rent NYC
The James NoMad Meeting Room Rent NYC

3. Modern meeting rooms in New York City: The James NoMad

NoMad, NYC

Despite the classic, red-brick facade of this early 20th-century landmark, the inside of the James is contemporary and sleek. The design is intentionally simple to promote tranquility – a welcome change from the fast-paced culture of the surrounding city. With 5,000 square feet of meeting space, it can accommodate everything from large panels to one-on-one meetings.


The Madison Room is spacious and flexible and can be transformed into a layout of round tables (max. 180), a theatre layout (max. 208), or a classroom layout (108), and can accommodate 250 standing. With a 106-inch projection screen and surround sound system, the room is ideal for large presentations or screenings.


The Studio space is a medium-sized board room for 50 seated or 80 standing delegates and can be divided into two rooms. For more intimate gatherings, the Library accommodates up to 20.


Exclusive in-house catering by Scarpetta is also available, providing customized upscale Italian fare and craft beverages.



1 Hotel Central Park Meeting Room Conference NYC

4. Sustainable meeting spaces overlooking Central Park: 1 Hotel

Midtown, NYC

Even though 1 Hotel is a block from Central Park, the greenery extends beyond its walls. Nearly 40,000 plants decorate this sustainable and LEED-certified hotel, known for its innovative energy-efficient technologies. Meeting spaces on the Gathering floor are available to book, a most-fitting environment for future-facing companies.


The floor buyout accommodates up to 130 people, and individual meeting rooms flow through glass doors, creating an open plan with privacy options. Communal spaces are flooded with light and reclaimed wood fixtures, with splashes of color in rugs and fruit baskets. The Meadow and Reservoir rooms have an intimate, round-table set up for 9, and the Great Lawn has a larger boardroom setting for 36 delegates.


Chef Jonathan Waxman provides seasonal catering services using fresh ingredients from local partners or the onsite garden. For something a little different, 1 Hotel partners with Holstee to offer “Meaningful Meetings” with activities tailored to one of three goals: Zen, Creative, and Focused.



Arlo Soho Library Meeting Conference Room Rent
Arlo Soho Meeting Conference Room Rent NYC

5. Hip meeting rooms in Manhattan: Arlo Hotel

Soho, NYC

Located in the heart of Soho, the Arlo Hotel is an option that caters to a younger crowd. This mid-century-style boutique hotel feels more like a New Yorker’s apartment than a hotel, a great setting for out-of-towners looking to book a more casual meeting space.


The Library, a 400-square-foot accessible meeting room on the lobby level, is decorated with vintage vinyl on a tall mahogany shelf. As a relaxed space for structured meetings, the boardroom table in the center of the room can fit 10 people, with comfortable plush seating on the sides for when you need a break. The glass paneled doors allow natural light, but warm, ambient lighting is present in the evening.


The three Studios are tucked away on the second floor and feature floor-to-ceiling windows and a private terrace overlooking the Courtyard. The rooms can either be combined into one long conference room for 75 attendees or split into smaller rooms of 10-15 each.


Arlo Soho also offers a dedicated events team and in-house food and beverage options.



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Get down to business in meeting and workshop venues that make even the most mundane Mondays feel innovative. In Manhattan, we offer spaces for hire that turn your workshop into a hotbed of ideas and your meetings into epicentres of decision-making. Here, every event is an opportunity to break away from the office and brainstorm beneath the city's skyline.

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The Ultimate Guide to Hiring a Meeting Room in Manhattan

Looking for the perfect meeting room in Manhattan, for your corporate needs? Look no further! This comprehensive guide will walk you through everything you need to know about finding and privately hiring meeting rooms in the heart of New York City.

Understand Your Requirements:

  1. Before starting your search, clearly define your requirements. Consider factors such as the size of the meeting room, amenities needed (e.g., AV equipment, Wi-Fi), location preferences, and budget constraints.

Set Your Budget: 2. Determine how much you’re willing to shell out. Remember: you get what you pay for. A budget of $50 might get you a modest space, but $300 can bring a premium experience to your event.

Explore Venues: 3. Use HeadBox to explore the different options available in the Manhattan. For peace of mind and an easy booking process let us know exactly what you’re looking for via our brief builder . This way we can approach the best meeting rooms in Manhattan with the exact needs of your event. Consider non-traditional spaces too. Think outside the box and consider non-traditional venues for your meetings, such as art galleries, libraries, and cultural centers. These spaces often offer unique atmospheres and may be more budget-friendly than traditional corporate venues.

Visit Venue Websites: 4. Don’t just stalk the venues online; visit their websites. A good website is like a well-prepared event – informative, well-organized, and leaves you wanting more. Look for details on their services, packages, and pricing. A venue that puts effort into a sleek, informative website is likely to put effort into your event too.

Go on a Field Trip – No Permission Slip Required: 5. Once you've shortlisted potential meeting rooms, schedule site visits to assess the facilities in person. Pay attention to factors like room layout, seating capacity, technical capabilities, and overall ambiance to ensure it meets your requirements. See if you can imagine your event there. If the space is badly equipped or the staff are unresponsive, you know this isn’t the place for you.

Consult with Venue Managers and evaluate services: 6. Ask about options. Is AV available? Do you need catering? Is there a theme? Ask if the venue offers customized options or bespoke services. Review the packages and clarify everything to avoid surprise charges. The last thing you want is a bill that looks like it could fund a small country.

Compare Quotes: 7. Get detailed quotes from your top choices and compare them. Don’t just go for the cheapest option – unless you enjoy taking risks. Consider the value and quality of the services. Remember, you’re not just booking a meeting room you’re booking an experience.

Check Availability: 8. Make sure the venue is available on your chosen date. Secure your date early to avoid disappointment.

Review the Contract and sign: 9. Before you sign anything, read the contract carefully. Look out for the fine print – it’s there for a reason. Ensure all details, including the date, time, services, and costs, are clearly stated. Know the cancellation policies just in case you need to cancel.

Enjoy Your Event: 10. With all the planning and preparation done, it’s time to enjoy the fruits of your labor. Savor the delicious food, mingle with your guests, and revel in the compliments about your excellent choice of venue. You’ve earned it.

Conclusion: With this comprehensive guide, you're well-equipped to find and privately hire the perfect meeting room in Manhattan, for your corporate needs. By leveraging online platforms, local directories, and networking opportunities, you'll discover a diverse range of options to suit every budget and preference. Start your search with HeadBox today and unlock the ideal space for your next business meeting or corporate event!

Frequently asked questions

Meeting room amenities can vary depending on the venue, but common offerings include high-speed Wi-Fi, audiovisual equipment (such as projectors and screens), whiteboards, conference calling capabilities, and complimentary refreshments. Be sure to inquire about specific amenities when booking to ensure they meet your requirements.

Yes, certain venues may have restrictions or guidelines regarding the use of their meeting rooms. These may include rules regarding capacity limits, noise levels, catering options, and the types of events permitted. It's essential to clarify any restrictions with the venue prior to booking to avoid any misunderstandings.

Cancellation policies can vary depending on the venue and the terms of the rental agreement. Some venues may offer full refunds for cancellations made within a certain timeframe, while others may have strict cancellation fees or policies. It's important to review the cancellation policy before booking and to communicate any changes or cancellations promptly to the venue.

any venues in Manhattan offer flexible setup options for their meeting rooms, allowing you to customize the layout to accommodate your specific requirements. This may include rearranging furniture, adding additional seating, or configuring the room for presentations or workshops. Be sure to discuss your setup preferences with the venue prior to booking to ensure they can accommodate your needs.Sometimes private dining venues can be flexible and accommodate specific themes and create a custom menu to match your event. Whether you have a particular color scheme or want a signature drink for your event, discuss your ideas with the venue team to see what they can offer.

While the rental fee is the primary cost associated with booking a meeting room, there may be additional charges or fees to consider. These could include fees for overtime usage, cleaning services, equipment rental, catering, or administrative fees. It's essential to inquire about any potential additional costs upfront and to review the rental agreement carefully to avoid any surprises.

For peace of mind and an easy booking process let us know exactly what you’re looking for via our brief builder . This way we can approach the best meeting room venues in Manhattan with the exact needs of your event.

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