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The best conference spaces to rent in Midtown

If you’re looking to host a theatrical, larger-than-life conference or event, Midtown is the place to be. There’s nowhere better to share ideas, spark discussion, and make connections than the heart of one of the most international and diverse cities in the world.


Here are the best conference spaces and venues to rent in Midtown, Manhattan


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mariott marquis new york conference spaces midtown nyc
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1. Abundant Midtown conference spaces on the edge of Times Square: New York Marriot Marquis

Midtown, New York

With over 100,000 sq. ft. of event space, the possibilities are endless at the New York Marriot Marquis. 46 event rooms and 40 breakout rooms make it ideal for a large-scale conference. Rent out a variety for a mix of presentations and meetings across multiple floors.


The largest spaces are the Westside Ballroom (max. 2400) and the Broadway Ballroom (max. 2550). Both spaces can be divided depending on the amount of attendees. Other capacity options include medium spaces like the Juilliard Complex (max. 373), the Astor Ballroom (max. 593), and the Lyceum Complex (max. 420), or small spaces like the Cantor (max. 102), Jolson (max. 91), and Harlem (max. 83) rooms. Breakout rooms accommodating 20 to 60 guests are also available for more intimate sessions.


Detailed floor plans are available for each space, as well as room set-up examples for banquet, U-shape, and Theater configurations. Equipment and services include A/V technicians, certified meeting planners, carpenters, photographers, and security guards.



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new york hilton midtown manhattan conference space nyc
uorum by convene midtown manhattan conference space to rent nyc

2. A Midtown conference venue with a unique A/V highlight: Quorum by Convene

Midtown, New York

You’ll be surrounded by ideas in this conference space – literally. Quorum’s unique technology features a curved 270-degree 4K video screen in the Grand Hall, ideal for events with immersive, graphic, or interactive presentations. The Grand Hall itself accommodates up to 360 guests, and an additional six meeting rooms add up to over 40,000 sq. ft. of space, with a complete buyout hosting a maximum of 630 attendees.


Book the smaller meeting rooms for 4 to 20 guests to be used as breakout rooms or more intimate conference spaces.


An on-site A/V team is available to ensure everything goes smoothly, and dedicated hospitality resources are also within reach. Add-ons include event planning services, customized in-house catering options, and digital signage with custom-commissioned murals. The venue is centrally located on the Ave of the Americas in Midtown, with hotel partners nearby for overnight accommodations.



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edison hotel ballroom midtown manhattan conference space nyc
edison hotel ballroom midtown manhattan conference space nyc

3. A modern, art deco conference space in Midtown: Edison Ballroom

Midtown, New York

The Theater District is home to iconic entertainment, like Broadway shows, the lights of Times Square, and, potentially, your event. For a theatrical conference with high ceilings and ornate detailing, step into the Edison Ballroom, a 17,000 sq. ft. space hosting up to 1000 guests.


Across the street you’ll find the Edison Hotel which has smaller meeting spaces and breakout rooms that can be booked out. Both can be rented in conjunction with the ballroom for social events and breakout rooms accommodating 20 to 550 additional guests.


Equipped with a 40 ft. stage, projector, and 200-inch screen, you can present anything from a talk to a musical performance. A/V teams, catering partners, and event planners are on standby, so the show will always go on.



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new york hilton midtown conference venue nyc
new york hilton midtown manhattan conference space nyc

4. A larger-than-life conference space in NYC: New York Hilton Midtown

Midtown, New York

The Grand Ballroom of the New York Hilton, Midtown claims to be the largest ballroom in the city. In such a densely populated area, 3,300 guests in one room sounds impossible, but it’ll happen here.


The ballroom, which includes the balcony and the foyer, is one of several event spaces at the hotel, which add up to more than 150,000 sq. ft. of meeting space spread out over two floors. The Americas Hall 1 and 2 can accommodate up to 1,700 each reception-style, or you can book one of the 49 meeting rooms for a variety of capacities as workshop spaces, social areas, or panel venues.


Amenities include a celebrated food and beverage team, rental services, A/V, and a dedicated attendee website. If your guests need a place to stay, you can reserve a block of more than 10 rooms instantly.



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ziegfeld ballroom central park venue new york
ziegfeld ballroom central park venue new york

5. A historic 1930s-style conference venue in Midtown: Ziegfeld Ballroom

Midtown, New York

With a past life as the Ziegfeld Movie Theatre, the Ziegfeld Ballroom has preserved its Art Deco heritage in its decorated event space. A premiere spot for galas, conferences, and award shows alike, the column-free configuration can accommodate over 1,300 guests across the 20,000 sq. ft. venue.


A list of recommended rental services, entertainment, photographers, planning teams, and designers can be provided by the venue. Extensive A/V compatibility includes various audio, video, and lighting options as well as a wide stage and a green room. Sample floorplans can be provided and tailored to your event, whether you want a theatre-style talk setup, a banquet-style gala, or a reception space with multiple bars and a dance floor, Ziegfeld can work with you to make your conference dreams come true.



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Find the perfect conference space in Midtown

Step into the epicenter of professionalism and prestige with our curated conference venues in Midtown. From the high-rise conferencing suites that kiss the skyline to the spacious lofts that echo with possibility, we invite you to rent a space that's as ambitious as your business agenda. Impress stakeholders and inspire employees; book a venue in Midtown that transforms ordinary meetings into extraordinary experiences. It's not just about the event—it's about making a statement in the conference cosmos of Midtown.

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The Ultimate Guide to Hiring a Conference Venue in Midtown

Welcome to the Big Apple, the city that never sleeps, and more specifically, the pulsating heart of it all—Midtown. If you're looking to hire a private conference venue in Midtown, NYC, you've come to the right place. We’ll guide you through every step of the process.

Why Choose Midtown for Your Private Event?

Midtown is the epicenter of New York City's hustle and bustle. It's where skyscrapers touch the sky, yellow cabs honk their way through gridlock, and street food vendors serve up the best hot dogs you'll ever eat. Home to more Starbucks than you can count, it’s the place where tourists and locals alike come to experience the quintessential NYC vibe. With its iconic landmarks like Times Square, Broadway, and the Empire State Building, Midtown is the perfect backdrop for any event.

Do you know your Midtowners?

Let us break it down for you. In the mid-1950s this area boomed with office space in the form of tall skyscrapers to rival Wall Street and since then the suits have stuck around the area. You've got The Corporate Titans, high-powered executives, armed with a smartphone and a relentless drive to close the next big deal. Or The Tourist Extravaganza, wide-eyed with wonder, trying to figure out which way is uptown. Or look out for The Theater Buffs, heading straight towards Broadway, humming show tunes as they rush to catch the latest hit. But let’s be real – you’re not here for the tourist traps. You’re here to find a corporate venue where you and your guests can enjoy your event without elbowing through hordes of selfie-stick-wielding tourists. Now you've navigated the crowd, lets begin to think about the venue.

Step 1: Understand Your Event Needs

Before you start calling every building with a "FOR RENT" sign, you need to understand what you’re looking for in a conference venue. Ask yourself these crucial questions:

  1. Guest List: How many attendees are you expecting? (No, you can’t just say “a lot”) .

  2. Amenities: What kind of add ons do you need? Wi-Fi, projectors, a coffee station with an endless supply of caffeine for those inevitable 3 PM slumps?

  3. Budget: How much are you willing to spend? Midtown is notorious for its sky-high prices, but there are gems to be found at every price point. Remember things like minimum spend and tipping staff and think about whether you need catering. HeadBox tip: Many venues will offer package deals that can save you some serious bucks.

  4. Date and Time: When is the event happening? Do you have a specific date in mind? Is your colleague on vacation for the whole of August?

Step 2: Scout the Perfect Location

Midtown spans a pretty big area, so consider which part best suits your needs:

  1. Start your venue search online through HeadBox. Just fill in our brief building with all your necessities and any requests and HeadBox will match you with a plethora of venues that fulfil your needs. Think if Airbnb and Tinder had a baby. And we won't match you with those with bad reviews – no one wants to discover their dream venue has a rat problem after signing the contract.

  2. Don't be afraid to shut the laptop screen and take a stroll around. Sometime the best hidden gems are found by stumbling across them.

  3. Social media can also be a good way to get a personal insight into a venue. Try TikTok-ing 'conference space' and watch a team enjoying working a unique meeting space.

Step 3: Narrow it down

Now it’s time to decide. Can you your event in these places? Don't be afraid to visit in person. Pictures can be deceiving, so it’s worth taking the time to visit your top choices in person. Seeing is believing! Match with them on HeadBox, slide into those DMs or, if you’re old-fashioned, give them a call. When contacting the bars, be sure to ask:

  1. Availability: Is the date you want open?

  2. Capacity: Can it comfortably fit your attendees, or will it be like cramming sardines into a can?

  3. Private Hire Details: What’s included in the private hire? Are there any restrictions or additional fees?

  4. Accessibility: Think about your attendees. Are they coming by subway, bus, or horse-drawn carriage? Midtown is bustling, so proximity to public transportation is a must. .

  5. Ambience: Are you looking for a modern, sleek venue or something with a bit of old New York charm? (Read: exposed brick and vintage chandeliers.)

  6. Other Options: Do they offer food and drink, or can you bring in your own? Test the Wi-Fi speed. Nothing kills a conference vibe like a buffering screen. Are the restrooms clean and plentiful, or is there one sad, overworked toilet?

Step 4: Once you're satisfied, Lock It Down!

Once you’ve found the perfect venue, it’s time to seal the deal. Make sure to get everything in writing, from the rental cost to the cancellation policy: Contracts are your friend! Confirm all details: Double-check the date, time, and what’s included. Plan the logistics: Think about transportation and any other details to make your event a success.

Step 5: A final few tips

  1. Plan Ahead: Midtown venues get booked fast. Start your search at least a few months in advance leaving more time for the larger events.

  2. Permits and Insurance: Some venues require event insurance or special permits. Check with the venue manager.

  3. Weather Considerations: If you’re planning an outdoor event, always have a Plan B.

  4. Transportation Tips: Send attendees a guide on how to navigate Midtown. Pro tip: Avoid Times Square unless you enjoy human traffic jams.

  5. Local Eats: Midtown has food options galore. Recommend some local delis or food trucks for lunch breaks. Katz’s Delicatessen, anyone?

  6. Entertainment: After a long day of conferencing, suggest some Midtown attractions. A Broadway show, perhaps?

Conclusion

Finding the perfect conference venue in Midtown NYC is like finding a needle in a haystack, but with this guide, you’re equipped to tackle it. Embrace the hustle and bustle, navigate the skyscraper maze, and you’ll find a venue that makes your event shine brighter than the Times Square lights.

Remember, in Midtown, if you can make it here, you can make it anywhere—even if it means elbowing your way through a sea of tourists and dodging taxi cabs. Happy venue hunting!

Frequently asked questions

Most venues in Midtown offer a range of amenities and services, which may include high-speed Wi-Fi, audio-visual equipment (projectors, screens, microphones, speakers), on-site catering options, dedicated event planning assistance, furniture (tables, chairs), and setup/cleanup services. Some venues also provide additional features like breakout rooms, lounge areas, and concierge services.

Midtown is well-connected by public transportation, including multiple subway lines, buses, and commuter trains (Grand Central Terminal and Penn Station are nearby). While on-site parking can be limited, there are several nearby parking garages and valet services available. It's advisable to inform attendees about the best public transit options and parking facilities in advance to ensure smooth logistics on the day of the event.

It is advisable to book a private conference event venue at least 2 to 6 months in advance. This allows ample time to secure your preferred date and venue, especially if your event is scheduled during peak seasons or around major holidays when demand is higher. For larger conferences or events, booking 6 to 12 months in advance is recommended.

The cost of renting a private conference event venue in Midtown can vary widely based on factors such as the size of the venue, the duration of the event, the amenities included, and the time of year. On average, you can expect to pay between $5,000 to $20,000 per day. Additional costs for catering, AV equipment, and other services may apply.

Yes, most venues have specific guidelines and restrictions that you should be aware of. These can include noise level limitations, catering policies (e.g., using only preferred vendors), insurance requirements, maximum capacity limits, and rules regarding decorations and setup. It is important to discuss these details with the venue management before finalizing your booking.

For peace of mind and an easy booking process let us know exactly what you’re looking for via our brief builder. This way we can approach the best conference venues in Midtown with the exact needs of your event.

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